BlueGrace is seeking a detail-oriented and proactive HR Specialist to join our team! This role requires an adaptable leader as the role will be a vital support resource for payroll administration and internal HR initiatives.   This role plays a pivotal part in supporting our employees, ensuring compliance, executing established internal people processes and reports to the HR Manager.

Key Responsibilities

Payroll Administration

• Manage end-to-end payroll processes, ensuring accuracy and compliance with relevant regulations in multiple states for a population of over 550 employees (and growing).
• Maintain time and attendance records; enter new hires into the payroll system; processes changes in pay, tax status, etc.
• Be able to compute wages and overtime payments, calculate and record payroll deductions and PTO payouts and process terminations.
• Research, analyze and resolve payroll-related problems or questions.
• Maintain employee records and the HRIS (ADP WorkforceNow) and perform periodic data reconciliations to ensure accuracy.
• Collaborate with HR, Finance and Sales on variable compensation processing.
• Assist HR Manager with leaves and employee accommodation when needed.
• Conduct audits to ensure that payroll is processed in accordance with applicable approvals, policies, procedures, practices, reporting requirements, regulations, and laws.
• Support HR Manager in the set up and administration of benefits, including open enrollment.
• Support HR Manager with Onboarding of new hires, offboarding of departing employees, and employee changes and maintenance.
• Assist employees with payroll and benefits related inquiries.

HR Operations

• Execute HR tasks related to employee onboarding, offboarding, and data maintenance.
• Assist in the implementation and process flow of merit increases, performance appraisals, performance improvement plans, and disciplinary reviews in our HRIS (ADP WorkforceNow)
• Leverages internal communication vehicles to ensure employee awareness, understanding and participation in HR programs and processes.
• Support day-to-day HR operations, ensuring processes are followed and deadlines are met.
• Collaborate with HR leadership to streamline HR processes, optimizing efficiency, accuracy, and overall engagement.
• Stay informed about HR systems’ updates and best practices to recommend improvements based on emerging trends.
• Contribute to the implementation of HR programs and policies under the guidance of HR leadership.
• Assist in the communication and coordination of HR initiatives with cross-functional teams.

• Collaborate in the execution of employee engagement and recognition programs as needed.

Qualifications

• Bachelor’s degree in Human Resources or related field; demonstrated work history commensurate of the role in lieu of degree.
• 3-5 years experience processing high-volume (500+ HC) payrolls, US multi-state preferred.
• Demonstrated knowledge of federal and state payroll requirements
• Demonstrated knowledge of payroll related auditing practices and procedures.
• 2-5 years experience within the HR generalist field; labor regulations, benefits, wage and hour laws.
• Familiarity with COBRA and ERISA regulations.
• Proficient with MS Office applications, specifically MS Excel.
• Strong interpersonal skills
• High integrity and an ability to maintain strict confidentiality
• Ability to prioritize tasks and handle multiple projects and priorities

Preferred Skills

• Working knowledge and experience with ADP Workforce Now
• Proficiency with Spanish